The Greer Group is seeking an Activities Director for a residential community located in Apex, NC. This is temp to perm opportunity, full-time hours, with flexibility to work weekends when needed. Responsibilities:
Manage the activities and operations of the community clubhouse recreational facilities (excluding the swimming pool and pool deck area); in conjunction with the association board of directors and Management Company.
Coordinate use of the clubhouse by association board approved clubs; request updated homeowner lists from Management Company for verification of eligibility for rentals.
Organize/maintain all calendars and dates.
Work with the association social committee to develop/schedule/execute events
Manage preparation of special events and entertainment contracting with respective vendors
Basic Events: Implement one community event per month, i.E. Local restaurant promotional event, community yard sale, community charity organization
Signature events: Planned/executed/marketed above normal community event. Set/collect ticket price with board approval
Pay for Events: Not for Profit event, i.E. Soccer, aqua aerobics, run club, etc.
Create promotional materials for events
Upload event photos to association website/social committee Facebook page
Check/return voicemails, check/respond to emails daily
Manage the activities budget and clubhouse rental expense/income revenue
Deliver rental deposits/payments/monies to Management Company.
Detailed financials report by 5th of the month following each quarter.
Year to Date revenue reports for rentals
Check grounds; monitor cleanliness between cleaning visits, reposition furniture and benches after activities
Monitor recreation facilities and report issues, i.E. Burnt out light bulbs, broken/damaged or missing signs, general upkeep or maintenance items to Management Company
Coordinate clubhouse alarm call out list (one resident from each neighborhood). Contact police as appropriate and report incident to Management Company
Clubhouse to be kept neat/tidy at all times
Association expectation to have a monthly newsletter emailed to the residents; the newsletter can be an overview of the monthly scheduled events through the social committee, information on upcoming maintenance projects, pool opening and closing information, etc.
College educated preferred but not required
High school degree mandatory
Must be able to work a flexible schedule, including weekends with the ability to monitor and manage on-site activities
Previous experience working with a retirement community is a plus
Experience in event planning/activities management preferred
Friendly, upbeat and personable