Purchasing Administrative Assistant
Mebane, NC 27302
The Greer Group is currently recruiting for a Purchasing Administrative Assistant. 6 month temporary position.
Role Purpose: Assist and support buyers in the organization in the day to day management by keeping ERP systems reliable, maintaining files and processing reports. Assure excellent communication with suppliers, buyers and other facilities.
Reporting and system
o Create and maintain reporting processes for all systems for direct and indirect spend analysis, supplier payment term reporting, costing savings and forecasting reports, etc.
o Maintain all electronic and paper-based filling and reporting systems, including quality, commercial and general business information.
o Ensure transparency, accuracy and consistency of data in the purchasing information systems
o Manage accurate and on time monthly reporting by the plants according to Division’ s process and with Division’ s tools.
o Work closely with Business Unit Purchasing Manager and Plant Buyers to report purchasing performance.
Administration and day to day management.
o Assist in placing orders by converting requisitions in the ERP system
o Distribute and/or copy incoming requisitions to appropriate buyers.
o Provide accurate, timely entry and revision to purchase orders.
o Ensure that all necessary supplier and part information are correctly registered in the plant ERP (and relevant systems).
o Ensure proper ordering, invoicing control, cost control and reporting for DM and IDM.
o Assist buyers in the organization and coordination of the RFQ process, contact suppliers and contractors, and assist in the preparation of contract documents.
o Manage office supplies for everyday administration task at plant level.
Quality and continuous improvement
o Support purchasing audits to ensure compliance to TS standards
o Develop and support supplier communication methods and process Start Time: 12: 00 AM
Bachelor’ s degree in Business / Accounting /Engineering
Ideally 4-5 years of purchasing experience, will consider 4-5 years of business experience